Everything about excel: tips to master this tool

Windows users are already used to some programs in the Office Package, which are software that expand some functionality of the Operating System, as is the case of the famous Excel, which deals with electronic spreadsheets.

In fact, it lets you create tables and spreadsheets from scratch, as well as edit and maintain them afterward. 

All with a central proposal of being at the same time complete and intuitive, being able to be operated with ease.

This means that a moto boy document delivery company could easily set up programmatic tables and schedules through this tool so that the control of the routine in question would be much easier.

It is not uncommon to hear that Excel is the best solution in terms of spreadsheets made on a computer, as it is also one of the most famous, with a direct competitor to Numbers, Google Sheets, and other more recent solutions.

Bearing in mind that currently a company that is not able to keep track of its internal numbers, its reports, and metrics, will certainly end up being left behind, as we live in the age of information technology and data intelligence.

Just imagine the case of a laboratory that performs pre-employment blood tests. 

The amount of new developments and market changes is so great that it is necessary to have, precisely, an exclusive BI ( Business Intelligence ) sector.

That's where software comes into question, as a basic subsidy for the rationalization of all the processes of a healthy corporation. 

The lack of operability is what starts to create gaps and problems that later get worse.

That's why we decided to write this article, bringing everything about Excel here, with lots of details and practical examples. 

In addition to tips for mastering this tool, its main features and its importance in the job market.

After all, if it is so important for companies, it means that it is equally important as a skill for employees and collaborators. 

In fact, the person who has this extra dominance will surely end up coming out ahead of the others.

The coolest thing is that today some management and operation principles are so universal that they can be applied to any segment, such as Excel, which can help both in the area of services and niche sectors and for those who sell imported perfume.

Therefore, whatever your business model or area of activity, the time has come to understand once and for all how Excel and its electronic spreadsheets can change the management of a company. For that, just continue reading this article.

Is it something new or did it begin long ago?

Although Excel is today one of the best-known solutions in the area of production and management of tables, it emerged in a context in which there were other fronts operating, such as Lotus 1-2-3, UCSD p-System, Multiplan, and many others.

This happened in the early 1980s when most screens ran on the MS-DOS platform, that is, without the desktop with icons, we know today.

Until Microsoft decided to add all the features of the competitors and create an even more intuitive platform, even facilitated by the presence of the mouse and cursor.

Really, imagine if a weekday fit lunch business had to create tables in MS-DOS and without the mouse cursor function to help with navigation. It would be much more difficult and impractical in everyday use, no doubt.

Another very important feature was to integrate the table and spreadsheet program into the real world, through printers.

With this, it became possible, for example, to make a blank table to be printed and filled or updated with pencil and pen.

Given this origin of Excel, we can say that it is an innovative solution with a high level of competition compared to any other software in its area.

A few more cool differences

In addition to allowing an intuitive screen and interactivity with other electronic devices, such as the printer (but also the fax and the scanner), Microsoft Excel brought some other differentials that ended up helping to strengthen the brand's name.

The first aspect is the number of revisions, since the end of the 1980s the company has released new versions and re-editions of the program in a maximum period of two years.

Since then, there have been dozens of revisions, which helps a lot of those who use the platform daily. 

Another differential that goes along the same lines is the very nature of the programming that he puts into practice in the market.

For example, the advanced ability to build graphics. So, if a real estate company wants to analyze its growth curve in the leasing of corporate furniture, it can make graphs of the following types:

• Pie chart;
• Column chart;
• Bar graph;
• Donut chart;
• Scatterplot;
• Bubble chart;
• Line chart;
• Area chart;
• Radar chart;
• Surface graphic.

Finally, there are several different ways to, with a click, allow the data and information released in the active cells to come to life on the screen, through a projection in graphics that make the content much more dynamic, intuitive and playful.

In addition, another differentiated technology was differentiated or intelligent recomputation, which was already a harbinger of Artificial Intelligence.

Today Microsoft and its Office Suite combine these two guidelines to help update and multiply commands with just a few clicks within Excel, something that was previously unthinkable.

Who needs to use Excel?

When we ask ourselves who can use this software, we end up in the conclusion that it is necessary to question who needs to use it, which makes more sense nowadays.

This is also a way of talking about their importance in the job market. 

Remembering that for accountants, mathematicians, and some scientists this is indisputable, but we are defending here that any professional can have this differential.

For example, the receptionist of a gym that teaches gymnastics at work can control the presence and daily absence of students through this means.

That's where the BI mentioned above comes in, because market intelligence needs precisely this type of subsidy to act, crossing data and information that later help marketing to better understand customer behavior, and increase sales.

In addition to companies, other types of professional who can or needs to use Excel are those in the area of government agencies, such as government agencies and the like.

In addition, we also need to remember the teachers, speakers, and even coachings. 

In short, everyone who does live exhibitions can use the support of tables and spreadsheets to make the presentation more interesting.

After all, anyone can decide to create a table to keep track of their finances, their exercise routine, their meeting schedule and the like, without any problem.

Its main functions

It must be recognized that each new version of Excel brings improvements and expands one or another creative category of the program. 

However, this cannot serve as an excuse to fall into dispersions, after all, each one has its very specific application.

An example of functionality that comes from the first versions is the built-in search engine. 

The great advantage of this feature is that it scans the entire worksheet, in any tab, both in text and number format.

If you want to restrict between tabs or even specific columns and rows, just check this option or put it in quotes. 

The formula for this is =VLOOKUP. The financial application mentioned above can be activated with commands such as =PMT() and =RATE().

Thus, a machine shop can control the inflow and outflow of money, as well as customers, purchased parts, and so on.