Advantages of condominium management software

The condominium management software is an essential solution if you are a landlord and want to simplify the management of your activity.

Of course, it is possible to manage a small portfolio “by hand” with a spreadsheet and a word processor, but sometimes it is complicated, it takes time and the risk of error is high.

More and more guarantee funds are directing managers to management software that, in addition to simplifying their lives, will allow professionals to have tools to control the accuracy of their accounts.

Let's take stock of the various advantages of this type of solution.

1. Condo Management Software to Automate Recurring Tasks

Access to automation is the main advantage of any software solution. Condominium management software will save you a considerable amount of time: 

By facilitating financial postings

Your software will allow you, through a suitable input interface, to simply make your daily financial entries.

Some management software allows you to automate your financial operations and most of your recurring postings.

Alerting you to the main deadlines

The condominium management work consists of a succession of deadlines: the due date of condominium fees, the date of publication of notices about the use of the condominium's party hall, and the dates of the next assemblies.

Thanks to the management software, you will be able to configure alerts to know precisely when to perform a certain task.

Better, you can automate some of them, like reminders, for example.

Editing documents in a few clicks

Your management software will also allow you to quickly and easily edit all management documents to send to your tenants and landlords: receipts, management reports, miscellaneous letters, and fee notes, among others.

2. Management software to produce impeccable accounting

As part of your activity as a condominium manager, you must regularly report on the good management of your files: 

• with your customers, owners or tenants: sending them documents that demonstrate the financial status of your account;
• with your accountant: who in turn must be informed of the turnover generated by this activity through the fees charged;
• the reserve fund: which it regularly validates in the form of an audit that manages its files “with due diligence”, namely not holding more funds than the amount covered by the guarantee;
• possible investors and financial partners who supported him in the financing of his activity.

The use of a condominium management system will allow you to present clean accounts, in accordance with the requirements of the legislation and thus manage your activity with serenity: 

Limit typos

Thanks to the software, you are guided in the entry of accounting entries and thus limit errors.

If an anomaly is detected, you are alerted and the software allows you to regularize the faulty account, keeping it within the framework of coherent accounting (passage of several operations, registration of a counter-entry).

Produce documents that comply with legislation

The condominium management software makes it possible to provide accounting editions in accordance with current legislation.

Check if your editor guarantees you surveillance over the documents produced.

Indeed, certain editions such as the lease agreement or the notice of assistance for the declaration of land income are documents that are regularly updated from a legal point of view.

Benefit from control tools

Even though we have seen above, it may happen that the guarantee fund organizes a control audit, it is interesting to be able to benefit from tools to independently verify that everything is in order directly in your management software.

Your solution will allow you to track key indicators such as peak customer funds at any time.

3. Management software to simplify communication

Finally, another advantage linked to the use of condominium management software is that it will allow you to optimize communication with both your employees and residents: 

Internal communication

With condominium management software, you will be able to organize yourself more efficiently and thus simplify communication.

In fact, all collaborators working on the same tool simultaneously, this will promote the implementation of procedures followed by all.

This will make it easier to delegate certain tasks to one or another of your employees.

In addition, some software programs highlight features especially dedicated to improving exchanges and case tracking: an integrated messaging system, a task management system, a memo to record information related to the follow-up of each resident, etc.

With owners and tenants

Communicate with your customers, show the transparency of your management, and highlight your availability. These are essential elements for getting positive feedback from your customers.

To promote exchanges, your condo management software can provide very useful functions.

For starters, an extranet for your owners and tenants can be an interesting tool to share important information about the management of the condominium, your financial situation, or even send electronic messages or emails.

A successful management 

Whether you want to automate certain tasks to save time, have a viable tool for impeccable management, or even optimize communication within the condominium and with the residents, the condominium management software, thanks to its versatile functions, will know how to bring you effective solutions. for your need.